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Q: How can I get a copy of my medical records released to me or a third party?
A: Health Information contained in the patient medical record may only be disclosed with the authorization of the patient or their appointed representative. The appropriate form is available below. You will need to sign this form and return it to our Health Information Management department before we can release your medical records to anyone.
Q: How long does a request for medical records take?
A: Please allow 24 to 48 business hours for processing your request.
Q: Can a family member or friend sign a consent form for a copy of my medical records?
A: No one other than the patient or the patient’s appointed representative may sign the consent form. In the case of a minor child, a parent may sign the consent form. Proof of appointed representation is needed to release records.
Q: How can I receive my medical records after the hospital received the Health Information Authorization form?
A: We can mail your medical records to you or a third party, or you may pick them up at the hospital. Medical records cannot be faxed due to lack of confidentiality.
Q: If I had a procedure done at another hospital, is that information in my medical records at Hudson Hospital?
A: Hudson Hospital only has medical records for procedures done at Hudson Hospital. To inquire about medical records on procedures done at other health care organizations, you must contact each individual hospital or clinic.
Click here to download a Release of Health Information Authorization Form .
To complete the form:
- Click the link above and print the form.
- Fill in the form with pen, printing clearly. Be sure to sign the form.
- Return the form by mail, fax or drop it off to the hospital’s main information desk during normal business hours:
Hudson Hospital & Clinics
Health Information Management
405 Stageline Road
Hudson, WI 54016
Fax: 715-531-6231
If you have urgent needs for release of records, be sure to clearly communicate your request. Because records may not immediately be available, urgent requests cannot always be accommodated. We will make every effort to ensure you have the records you need.
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